Introduction
EquaWork ("EquaWork", "we", "us", or "our") operates a job platform designed to promote transparent, respectful, and accountable hiring.
Protecting your personal data is fundamental to how EquaWork operates. This Privacy Policy explains how we collect, use, and protect your information when you use our website and services.
We process personal data in accordance with the General Data Protection Regulation (GDPR) and applicable European data protection laws.
What Data We Collect
We only collect data necessary to operate the platform and enforce fair hiring standards.
2.1 Account Information
When you create an account, we may collect:
- Name
- Email address
- Account login information
- Role (candidate, employer, admin)
2.2 Candidate Profile Data
If you create a candidate profile:
- Work history and professional information
- Skills and experience details
- Salary expectations (if provided)
- Application status data
- Accessibility preferences (if voluntarily provided)
EquaWork does not require candidates to disclose disability status.
2.3 Employer Data
When employers use the platform:
- Company information
- Job listings
- Hiring activity and interaction history
- Communication with candidates
2.4 Behavioral Platform Data
To maintain fairness and platform integrity, we may collect behavioral interaction data, including:
- Application review actions
- Response times
- Job listing activity
- Platform usage patterns
This data is used only to enforce platform rules and improve user experience.
2.5 Technical Data
We automatically collect:
- IP address
- Browser type
- Device information
- Security logs
How We Use Your Data
We process personal data for the following purposes:
- Providing and operating the EquaWork platform
- Enabling job applications and employer review workflows
- Enforcing platform standards and policies
- Preventing fraud, abuse, or misuse
- Improving platform performance and reliability
- Communicating essential service information
No Sale of Personal Data
EquaWork does not sell, rent, or trade personal data to third parties.
We do not monetize user profiles or candidate information.
Legal Basis for Processing (GDPR)
We process data based on:
- Contract performance — to provide platform services
- Legitimate interest — to maintain a safe and accountable hiring environment
- Legal obligations — where required by law
- Consent — where explicitly requested
Candidate Anonymization
EquaWork is designed to reduce bias in hiring.
During early application stages:
- Personal identifiers such as name and contact details may be hidden from employers.
- Identity details are revealed only when a candidate is invited for interview.
Automated Decision-Making
EquaWork uses automated systems to support platform moderation, including:
- Job visibility adjustments
- Employer behavior scoring
However:
- Final enforcement decisions involve human oversight.
- No fully automated decisions are made that produce legal or similarly significant effects on users without human review.
Data Sharing
We only share personal data when necessary:
With Employers
When you apply for a job:
- Employers receive relevant application information.
- Personal identifiers are shared only at appropriate hiring stages.
Service Providers
We may use trusted technical providers for:
- Hosting
- Email delivery
- Security monitoring
All providers are bound by data protection agreements.
Legal Requirements
We may disclose data if required by law or to protect platform integrity.
Data Retention
We retain personal data only as long as necessary:
- Active accounts: while the account remains active
- Job application data: retained for operational and legal purposes
- Inactive accounts: may be deleted or anonymized after a reasonable period
Users may request deletion at any time.
Your Rights Under GDPR
You have the right to:
- Access your personal data
- Correct inaccurate information
- Request deletion ("right to be forgotten")
- Restrict processing
- Object to processing
- Data portability
To exercise your rights, contact Support
Security Measures
EquaWork implements technical and organizational measures to protect data, including:
- Secure servers
- Encryption where appropriate
- Access control systems
- Monitoring against unauthorized access
No system is completely secure, but we continuously work to improve protections.
Cookies and Tracking
EquaWork uses minimal cookies necessary for:
- Authentication
- Security
- Essential platform functionality
We do not use third-party advertising trackers.
International Data Transfers
Where data is processed outside the European Economic Area, we ensure appropriate safeguards such as:
- Standard Contractual Clauses
- GDPR-compliant service providers
Changes to This Policy
We may update this Privacy Policy from time to time.
Significant changes will be communicated through the platform or via email where appropriate.